Senior Documentation Management Specialist

Assignment description

Work Arrangement

• Work Location: Sweden (Västerås)

• Onsite/Remote: 3 days onsite, 2 days remote

• Shift Type: PGSE_Normal Time 1

• Collar Type: Black

Role Description
The consultant will administrate, control, and review technical documentation within projects using document management systems. The role requires senior-level expertise in documentation management, including strong awareness of global standards and best practices.

The consultant will ensure the development, governance, and continuous improvement of document management processes within the business. This includes providing expert guidance to stakeholders, monitoring efficiency through KPIs, reporting, and auditing, and ensuring compliance with company and industry standards.

Key Responsibilities

• Manage documentation deliverables within MACH R&D projects and products in accordance with project and company requirements

• Act as the primary point of contact for documentation management within GI MACH

• Review documentation against requirements and coordinate closely with engineering teams

• Ensure proper version control and governance within document management systems

• Establish and implement document control processes together with project teams

• Continuously monitor and follow up on documentation delivery throughout project execution

• Identify risks and improvement opportunities related to documentation processes

• Measure and monitor documentation management performance using KPIs, reporting, and auditing

• Contribute to continuous improvement and development of documentation management practices

• Live Hitachi Energy’s core values of safety and integrity

Minimum Requirements

• Bachelor’s degree in Engineering or equivalent

• More than 10 years of experience in document management or a closely related field

• Documented experience in senior or specialist documentation roles

• Experience with national or international standardization work is advantageous

• Strong ability to work efficiently in computer-based environments

• Experience with multiple document management systems is an advantage

• Fluency in English; fluency in Swedish or other local language is a plus

Preferred Background & Skills

• Over 6 years of experience in documentation management within engineering or R&D environments

• Proven experience in establishing and continuously improving document management processes

• Strong background in document control for R&D documentation

• High proficiency in document management and database tools

• Excellent verbal and written communication skills

• Excellent written English; Swedish is a plus

• Familiarity with xECM and InEight is considered a plus

Please confirm availability of suitable senior-level candidates who meet the above requirements.

• Assignment

  Senior Documentation Management Specialist

• Company

  Sigma Industry Services

• Location

  Västmanlands län, Sweden

• Competence area

  Business Intelligence, Business Systems, System development, Operation, support and infrastructure, Test & Quality, Business Analysis, Digital Communication, Requirement Management & Business Development, Project Management & Management, Digitalisation, Geotechnical Engineering, Structural Engineering, Road and Landscape Architecture and Design, Environmental Consulting, Rail Design and Engineering, Water and Wastewater Engineering, Road Design and Traffic Planning, Project Management, PLM, Audio/Acoustics, Opto engineering, Calculation & Simulation, Industrial Design & Ergonomics, Mechanical Engineering, Manufacturing engineering incl. Logistics, Automation, Software development, Electricity & Automation, Energy & Power Engineering, Hardware Electronics, Testing and Verification, Software development embedded systems, RF And Microwave, Function development, System design, Life Science, QA & Validation, Administration, Finance, HR, Management, Sales and Marketing, Sustainability, Other, Software, Client Tools & Skills, Generic, Field of Experience, Role Experience, Product, Product Information

• Publication date

  2026-02-10

• Expiration date

  2026-03-16

• Contact

  Mikael Hagström, mikael.hagstrom@sigma.se, 46706012715